Forms / Intake — Vendor Intelligence Profile
HIPAA-compliant online form builder for patient intake, consent, and healthcare data collection.
Enterprise Buyer Journey
A structured seven-step journey from governance foundation to implementation planning.
Understand AI Governance
Build a governance foundation before evaluating any vendor.
Create Vendor Requirements
Define what your organization needs from an AI vendor by category.
Build Evaluation Criteria
Establish compliance, security, and workflow scoring rubrics.
Compare Vendors
Evaluate vendors side-by-side across risk, compliance, and fit.
Review Compliance
Assess BAA availability, HIPAA posture, and PHI exposure risk.
Approval Recommendation
Determine the vendor approval tier and governance conditions.
Implementation Planning
Execute the approval workflow and plan deployment with oversight.
Available
Conditional
Not publicly disclosed
Not publicly disclosed
Not publicly disclosed
Cloud (SaaS)
Vendor Overview
Industry
Healthcare / Digital Forms
Deployment Model
Cloud (SaaS)
Primary Users
Medical and dental practices, patient intake coordinators, healthcare administrative staff
Healthcare Suitability
Approved With Restrictions — BAA available on HIPAA-eligible plans, form configuration review required
Headquarters
San Francisco, CA
Primary Use Cases
Security & Compliance
BAA Availability
Available
HIPAA Suitability
Conditional
SOC 2 Status
Not publicly disclosed.
ISO Certification
Not publicly disclosed.
Authentication / SSO
Not publicly disclosed.
Access Controls
Not publicly disclosed.
Audit Logging
Not publicly disclosed.
Data Retention
Patient form responses including PHI are stored on HIPAA-eligible Jotform infrastructure when using a qualifying plan. BAA is available and must be executed. Free and standard plans are not HIPAA-eligible.
Customer Data Usage
Not publicly disclosed.
Model Training Practices
Not publicly disclosed.
Security Documentation
Not publicly disclosed.
Privacy Documentation
Not publicly disclosed.
Incident Response
Not publicly disclosed.
BAA Details
BAA is available for Jotform HIPAA-eligible plan customers. Must be executed before any patient PHI is collected. Confirm the specific plan in use qualifies for HIPAA BAA coverage.
Compliance Notes
Verify HIPAA-eligible plan is active, execute BAA, review all form integrations for PHI transmission, configure access controls for form response data, and document in vendor risk register.
AI Governance
AI Classification
General AI Capability
Human Review
Recommended — Periodic review of AI outputs and automated workflows.
AI Output Risk
Not publicly disclosed.
Oversight Considerations
Only HIPAA-eligible Jotform plans are approved for patient PHI collection. Free and standard plans are strictly prohibited for healthcare use. Third-party form integrations must be individually reviewed.
Approval Workflow
Standard VNDRIQ vendor approval workflow recommended.
Monitoring Cadence
Quarterly
Suggested Owner
IT / Compliance / Clinical Governance (varies by use case)
Escalation Triggers
BAA changes, privacy policy updates, new AI features, security incidents, acquisitions.
Enterprise Readiness
Ideal Customer
Medical and dental practices, patient intake coordinators, healthcare administrative staff
Vendor Maturity
Growing — Active in healthcare with expanding compliance posture.
Enterprise Readiness
Mid-Market — Appropriate for mid-size practices and growing organizations.
Implementation Complexity
Not publicly disclosed.
Integration Requirements
Not publicly disclosed.
EHR Integrations
Not publicly disclosed.
SSO / API
Not publicly disclosed.
Support Model
Not publicly disclosed.
Business Continuity
Not publicly disclosed.
Evaluation Criteria
Security Controls
4/5
Compliance
4/5
Data Privacy
4/5
Vendor Transparency
4/5
Healthcare Readiness
4/5
Governance Readiness
3/5
Implementation Guidance
Restrictions
Only HIPAA-eligible Jotform plans are approved for patient PHI collection. Free and standard plans are strictly prohibited for healthcare use. Third-party form integrations must be individually reviewed.
Implementation Notes
Confirm HIPAA-eligible plan, execute BAA, audit all form integrations, configure response access controls, review data retention settings, and document in vendor risk register.
Monitoring & Review
Review Cadence
Quarterly
Items to Monitor
BAA status, privacy policy, AI feature changes, security certifications, EHR integrations.
Documentation Gaps
Not publicly disclosed.
Vendor Change Triggers
Approval Recommendation
Approved With Conditions
Vendor is conditionally approved pending specific configuration, BAA execution, and governance requirements being met.
Required Due Diligence
Internal Owner
IT / Compliance / Clinical Governance
Documents to Collect
BAA, security questionnaire, privacy policy, data processing agreement.
Executive Buyer Checklist
0/11Use this checklist to track your evaluation progress for Jotform.
Vendor Intelligence Hub
Comparisons
Approval Status
AI Risk
Resources
Reports
Related Vendors
Approved Alternatives
Vendors with approved or conditional approval status for healthcare use.
Profile Completeness
Missing Fields
Vendor Snapshot
Category
Forms / Intake
Headquarters
San Francisco, CA
Deployment Model
Cloud (SaaS)
Healthcare Suitability
Approved With Restrictions — BAA available on HIPAA-eligible plans, form configuration review required
Risk Level
Moderate Risk
Review Confidence
Under Review
Last Reviewed
2026-06-15
Risk Score
43/100
AI Trust Score
76/100
Governance Resources
Alternative Vendors
Related Checklists
Comparison Guides
VNDRIQ vendor profiles are for operational risk screening and governance support. This is not legal, compliance, or cybersecurity advice. Final vendor approval should include legal, compliance, security, and contract review. Data is based on publicly available information and internal review at time of last verification.