VNDRIQ — Category Comparison
Forms / Intake Vendor Comparison
Digital patient intake forms, consent forms, and clinical intake workflows.
Typical PHI Exposure
High — collects clinical history, demographics, and PHI.
Common Risks
Unencrypted storage, third-party hosting, tracking on form pages.
Recommended Approach
BAA required. Verify encryption, storage, and data sharing.
Jotform
Forms / Intake
81
Score
Adobe Acrobat Sign
Forms / Intake
64
Score
Executive Summary
This category contains 2 vendors in the VNDRIQ registry. Jotform has the highest VNDRIQ score (81) in this category. PHI exposure in this category is typically high — collects clinical history, demographics, and phi.
2
Total Vendors
1
Approved / Restricted
1
BAA Verification Needed
Governance Considerations for Forms / Intake
BAA required. Verify encryption, storage, and data sharing.
Common risks include: Unencrypted storage, third-party hosting, tracking on form pages.
All vendors in this category should be reviewed for BAA status before processing PHI.
Establish a regular review cadence for all Forms / Intake tools.
Questions to Ask Before Approval
Has the vendor executed a Business Associate Agreement (BAA) with your organization?
Does the vendor use customer data to train AI models? Can you opt out?
Where is PHI stored, processed, and transmitted?
What data retention and deletion policies apply to your PHI?
Has the vendor undergone a third-party HIPAA or SOC 2 audit?
What is the vendor's incident response and breach notification process?
Does the vendor offer audit logging for PHI access?
What subprocessors have access to PHI through this vendor?
Recommended For
Healthcare organizations evaluating vendors in this category for PHI workflows
DSOs and dental groups standardizing vendor governance across locations
Compliance teams conducting annual vendor risk reviews
IT directors building HIPAA-aligned vendor registries
PE-backed healthcare operators implementing governance frameworks
Healthcare administrators assessing AI tool adoption risk
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